YEARBOOK STAFF POSITIONS
Editor In Chief:
2
This may be done by two people, dividing the
duties. The editor in chief is responsible for working with the entire
staff and for creating a plan to produce a quality yearbook on
deadline. The editor in chief will be personally responsible for the
cover, end sheets and all theme pages as well as for working with all section
editors to make sure their jobs are getting done and that they are providing
leadership to those working for them. The leader is also responsible for
teaching where needed, reading all copy and captions before they are placed on
spreads, editing all spreads before they are sent to the printer, reading and
correcting all proofs and getting them returned to the printer on
deadline. The editor is responsible for keeping the adviser informed and
for asking for help to get the yearbook done well and with staff morale high.
Managing Editor: 1
The managing editor, who works directly under the editor in
chief, handles the jobs assigned by the editor in chief. The managing editor
will help with the theme pages, read all copy and proofs, help with
corrections, manage deadlines, work directly with section editors and writers,
teach desktop publishing as necessary and help set up design concepts for each
section, including style sheets and libraries. The managing editor may be
responsible for photographers or be a liaison with the photo editor to make
sure that photography requests are being handled.
Senior Editor: 1
The senior editor makes sure that all seniors are in the
yearbook. The senior makes sure that all
names are spelled correctly and that the senior names match the pictures
throughout the book.
Photo Editor: 1
The photo editor makes sure that all assignments are shot
and on deadline. The photo editor is responsible for teaching
photographers and advising them about how to shoot various
assignments. The photo editor must keep an assignment calendar and
constantly reminds others about upcoming shoots. Being imaginative, this
individual encourages enterprise shooting and shooting of unassigned happenings
that would make good visuals of the year.
Section Editors: 6
These editors are responsible for the development of every
aspect of their section. The sections are student life, organizations/clubs,
sports, people, academics and ads/community. All editors are responsible
for creating design concept, a coverage plan, sidebar and alternative copy
plans. All editors are also responsible for checking the work of those
working for them to make sure quality and deadlines are adhered
to. Section editors will be responsible for putting dates work is
completed in the deadline folder so that editors in chief/managing
editors/adviser can see progress. Section editors may be responsible for
the indexing of their section if there is no index editor. Section editors
will work as part of the leadership team to do whatever is required to get the
yearbook done on time and with the quality required.
Staff Writers:
These members are responsible for individual spreads each
deadline. They are responsible for interviewing, reporting, writing,
rewriting, designing spreads according to design specifications, ordering
photos, writing captions, getting photos cropped, getting story on spread,
writing headlines and having spreads approved on deadline.
Photographers:
Photographers will shoot and upload photos for the
book. They will need to have an understanding of how to use a 20 mm camera
as well as a digital cameras. In addition, they should recognize
what makes a good picture and practice good photo composition. They will
have to record names of people in photos and the date and the place they shot
the photo as well as additional information not obvious in the photo.
OR
Editor-in-Chief
The student ultimately responsible for overall development and content of
the book. Among the duties:
- Delegates staff assignments
- Recruits staff and assigns
jobs with adviser
- Sets and enforces a
production schedule
- Edits every page and proof
- Leads staff meetings
- Trains and coaches staff
- Decides theme, design and
coverage with adviser and other editors
- Plans ladder with adviser and
section editors
- Reports to adviser
Managing Editor
An assistant who keeps the staff operating efficiently. Among the duties:
- Maintains supplies
- Fills out production forms
- Checks individual deadlines
- Reports to editor-in-chief
and adviser
Co-editors
Sometimes used instead of Editor-in-Chief and Managing Editor. There can be
more than two co-editors; section editors and business managers can be at this
level. Among the duties:
- Same as editor-in-chief and
managing editor but are split among co-editors
- Report to adviser
Copy Editor
The proofreader of all copy before pages are due, checking for style and
accuracy. Among the duties:
- Provides constructive
feedback to improve writers’ work
- Establishes copywriting
styles with editor-in-chief
- Compares copy on all pages to
prevent repetitiveness
- Suggests coverage ideas to
designers and photographers
- Reports to editor-in-chief
Photo Editor
The person who assigns photographers to cover all events and stories. Among
the duties:
- Edits photos and cutlines
- Ensures no photo runs twice
and the same people are not photographed too often
- Runs the club/sports team
Picture Days
- Works with professional
photographer to coordinate senior and underclass portraits
- Orders supplies
- Manages the darkroom,
organizes negatives, contact sheets and finished prints
- Reports to editor-in-chief
Business or Advertising Manager
The leader of the book and ad sales campaigns. Larger staffs may have a team
that includes a bookkeeper, sales manager, promotions manager and ad designer
who report to this position. Smaller staffs may use the advertising/index
editor in this position. Among the duties:
- Balances the budget
- Provides a monthly report of
income and expenses
- Organizes additional
fundraising efforts if necessary
- Prepares billing statements
- Writes receipts
- Makes daily deposits into the
yearbook account
- Reports to editor-in-chief
and adviser
Design Editor
Creator of the layouts and page templates. Among the duties:
- Organizes computer folders
for templates
- Trains staff on design
software
- Creates the style guide for
design consistency
Section Editor
The person responsible for completion of all pages within his section. Among
the duties:
- Assigns spreads to other
staff members if needed
- Edits and proofreads every
spread in his section
- Section editors can include
academics, sports, clubs/organizations, student life or people, and
ads/index
- Designs spreads if there is
no design editor
- Reports to copy editor,
design editor and photo editor
Technology Director
Knows how to operate all hardware and software. Among the duties:
- Ensures staff is saving text
and photos in the correct format
- Keeps desktops and hard
drives organized
- Sometimes creates, scans and
manipulates all the graphics, freeing up the designers
- Reports to editor-in-chief
and adviser
Photographers
Take all requested photos. Among the duties:
- Shoot assigned event before,
during or after school
- Develop and print photos
- Write appropriate cutlines
- Reports to photo editor
Reporters
Cover and submit stories on events. Among the duties:
- Conduct interviews
- Cover assigned event
before, during or after school
- Write and submit stories by
deadline
- Reports to section editor
or copy editor
